Become a Top Wedding Planner – 5 Questions to Answer Before Hiring Staff for Your Wedding Planning Business

 

A wedding planner asked me about hiring an assistant to work with her on wedding days and other planners to work with her so her business can look bigger. There are many things to consider before you take on help besides needing some extra hands.

Here are 5 questions to answer before hiring anyone to work with you:

1) Is this in your budget?

Get an idea of how much people pay others in comparable jobs then take a close look at your budget. You need to have the finances to pay for staff. This could mean you need to raise your rates to cover the cost of the help.

2) What kind of help do you need?

Decide what you need an assistant or staff member to do before you begin the hiring process. For example, will you want you wedding day assistant to run errands? Help manage vendors during setup? Follow you around and be a “gofer?”  Do you want staff to be sales people who bring in clients?  Skilled planners who can handle clients when you are unavailable?

Write a job description for each position and decide what skills are needed so you have a set of criteria that candidates need to meet. This will also help you determine how much you will pay someone. The greater the skills required, the more you will need to pay.

3) Do you want an independent contractor or employee?

If you are in the United States, the IRS has clearly defined rules regarding these classifications so be sure you follow them. Get more information on the IRS website.

4) Do you know how having staff working for you will affect your taxes or insurance coverage?

Speak to your accountant about any tax issues that might arise from having others working for you. Also, speak to your business insurance broker or agent about any extra coverage you might need when others work for you.

5) Do you have a contract or agreement for the person to sign?

Never assume someone will know or remember what their duties are. You should have a written contract or agreement that explains their duties, compensation and reimbursable expenses, among other things. Talk to your attorney if you need help putting a document together.

When you hire someone to help you, remember that they also represent your company. They should have the same high standards of professionalism that you do.



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