Become a Top Wedding Planner – 9 Tips for a Professional Voice Mail Greeting


Bride Listening To Wedding Planner Voice Mail Greeting

A wedding planner sent me an email asking what to say on her voice mail greeting for her new wedding planning business. She understood how important it is that her greeting be professional because it will often be the first time a potential client hears her voice and forms an impression about her.

Here are 9 tips for recording your message:

  1. Write down what you want to say before you record
  2. Make sure it is quiet when you record – no lawnmowers running, dogs barking, children playing or the sounds your computer makes when it starts up (I included this because I have heard it more than once.)
  3. Speak clearly and professionally and smile when you do it – it will make you sound friendly
  4. Keep it brief
  5. Give your name and company name
  6. Tell them you would be happy to return their call
  7. Request they leave their name and phone number, a message and the best time to call
  8. Suggest they visit your website or blog for more information about your services or for wedding planning tips (if you offer them, and I hope that you do) and thank them for calling
  9. Preview your message before you save it, you can re-record it if it does not sound right

Here is an example:

“Hello, you have reached Jane Doe of Perfect Weddings by Jane.

I’d be happy to return your call as soon as I can so please leave your name, call back number, and a detailed message with the best time to reach you.

For more information about having a perfect wedding, visit my blog at, where I share tips for making your wedding special.

Thank you for calling and have a great day.”

The wedding planner who wrote to me had gotten many tips for becoming a wedding planner from my free Special Report, “7 Steps to Becoming a Top Wedding Planner”. You can get your copy at

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