Become a Top Wedding Planner – Get Tips for Outdoor Weddings from Top Vendors


If they lieve in a good climate, brides like to get married outdoors in the early Fall. Southern California Meetings and Events magazine interviewed some top wedding vendors and gathered tips that will help you make outdoor weddings go smoothly.

Tips From Caterers

  • Know the budget and the location before meeting with them (this is true of any wedding).
  • Have a designated area for the catering staff to work.
  • Think about proper shade for the food when designing the floorplan.
  • Tell them in advance about the logistics of the site, such as where to park when they arrive at the location and where to get running water.
  • Designate a member of your staff to be their contact person during the day. They often have questions and find wedding planners are too busy with other details to assist them.

From Tent Rental Companies

  • Do research before you and the bride meet with them and basically know what type of tent the bride needs and wants.
  • Make sure you have the proper permits, if necessary.
  • Know if the tent area is asphalt, concrete or dirt and find out in advance if stakes can be driven into the ground.
  • Make sure you plan a reasonable timeline for setup and tear-down. Other vendors cannot set up until and tent is finished and the tent cannot be taken down until all guests and vendors have left the area.

From Parking Valets

  • Hire a responsible company with good insurance.
  • Let them know of any parking concerns you have about the area.
  • Ask them to arrive at least 45 minutes before the wedding to accommodate guests who arrive early.
  • Let them know if there are big changes in guest numbers.

From Audio/Visual Technicians

  • Get them involved early in the planning process.
  • Plan to meet them on site for a walk-thru before the wedding.
  • Explain any concerns you have about weather, getting electricity to the right places, neighbors complaining about noise, etc.

Outdoor weddings can be a challenge, do your research, pay close attentions to every detail and work closely with your wedding vendors.

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